Co-create EYE2025 with us!
The EYE is an event for youth, co-created with youth, and participants can propose and organise activities.
The European Parliament and the European Youth Forum have launched two calls for groups interested in organising activities during the event.
The application deadlines for both calls is 28 October 2024.
Call for activities inside the Parliament
Apply if you want to organise activities inside the Parliament.
The call is addressed to youth organisations and youth groups and is managed by the Youth Outreach Unit of the European Parliament.
Call for activities inside the Parliament
CALL FOR ACTIVITIES @THE EYE VILLAGE
Apply to receive a grant to organise activities in the EYE Village.
The call is addressed to youth organisations only and is managed by the European Youth Forum, which coordinates the overall EYE Village programme.
Call for activities in the EYE Village
FAQ
General information
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The programme of the EYE is created for young people by young people. We would like to co-create the event with you for all the participants coming to the EYE.
Whether you've organised activities at the EYE before or wish to make your debut, we want to hear from you.
This is your chance to take part in the biggest youth event in Europe. By organising activities at the EYE, both inside the European Parliament and in the EYE Village, you'll connect with thousands of young people, share knowledge, and help shape the future of Europe. -
The EYE is an event for youth, co-created with youth, and participants themselves can propose and organise interactive or artistic activities.
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In the Call for activities inside the Parliament, both established youth organisations and groups of young people without an organisation can apply. For the Call for activities @the EYE Village, only established organisations can apply.
Call for activities inside the Parliament
In order to be eligible, you need to fulfil the following criteria:
• The organising group must consist of 8-10 participants. It must include minimum two facilitators (to organise an interactive workshop) or minimum two performers (for small-scale artistic performances).
• Participants must be residents of the European Union, a candidate country, or the UK.*
• Participants must be between 16-30 years old by the date of the event (13 June 2025), with the exception of the group leader who can be older than 30 but must be at least 18 years old.*Please note: If your place of residence is within a 50km radius of the European Parliament premises in Strasbourg you will not qualify for funding, but can still propose an activity. This restriction does NOT apply to activity organisers in the EYE Village.
Call for activities @the EYE Village
In order to be eligible, your organisation needs to be legally registered in one of the European Union Member States and
• be a non-for profit entity or equivalent according to the national legislation in which the organisation is established;
• be without partisan political affiliation.
You do not need to have prior experience in organising activities in the EYE Village, but your organisation needs to be able to conceptualise and implement an activity for a minimum of 50-99 people. -
Interactivity! We encourage you to design your activity so it’s as interactive and engaging for participants as possible. This means implementing non-formal education methods and making sure that participants have the space to interact with each other and speakers, contribute with their experience and knowledge, and express their concerns. All activities should be designed by young people for young people.
You can propose various formats, e.g. a panel discussion, a workshop, a simulation game or even a sustainable fashion show. To get a better understanding of what we are looking for you can have a look at our selection criteria and at the programmes of previous EYE editions.
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EYE2025 will be organised in-person in Strasbourg on 13 and 14 June 2025. A limited amount of activities will be available in a hybrid format and live streamed to our online audience. Applications from activity organisers should propose in-person activities only.
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Call for activities inside the Parliament
In our application form, we ask you to define the maximum number of participants yourselves. Since interactivity is a core selection criterion, we recommend you take into consideration how many participants can be accommodated in your activity while maintaining interactivity.
Usually our workshops welcome between 30-60 people.Call for activities @the EYE Village
There are three different size-categories for activities:
• Small activity for 50-99 people
• Medium activity for 100-200 people
• Large activity for over 200 peopleYour organisation can apply to organise more than one activity, and can also apply to organise a stand.
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Call for activities inside the Parliament
Usually we foresee time slots of 30-90 minutes for your activities. If you would like to request a different duration, please justify this in your application. Please also keep in mind that we ask you to facilitate your activity once on Friday 13 June and once on Saturday 14 June.
Call for activities @the EYE Village
Each activity should be planned for a time slot of 60-90 minutes. The activity will then be repeated several times. This means that you might run your activity three times a day for different groups of people.
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Call for activities inside the Parliament
Your activity will take place in a meeting room or space inside the European Parliament. The space will be furnished and basic equipment will be provided, as specified in the application form.Call for activities @the EYE Village
The European Parliament is in charge of the overall set-up, design and lay-out of the EYE Village. This includes basic logistics (stages or tents, modular furniture, audio-visual equipment, WI-FI, etc.). As the coordinator of the EYE Village, the Youth Forum will provide
other (small) equipment strictly related to the activities, such as stationery, flags, tablets, etc.. If your activity requires specific materials or resources, please indicate it in your application. -
Call for activities inside the Parliament
You are welcome to propose different activities (one form per activity proposed), but please note that it’s possible none or only one activity will be selected and receive a financial contribution. You will be asked to host your workshop or artistic performance once on Friday 13 June and once on Saturday 14 June.Call for activities @the EYE Village
You are welcome to apply for several activities. It is important to keep in mind that the maximum amount of activities is 1 small activity + 1 big activity, OR 1 small activity + 1 medium activity + 1 stand. This is because the maximum grant allocation to one organisation is EUR 14,430. You can find detailed information in the Call for Activities section on lump sums. Please note every activity will be evaluated separately and not as a set, unless combined with a stand. This means, it is possible that when applying for two activities, only one is selected.
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Call for activities inside the Parliament
The organising group must consist of 8-10 participants. It must include minimum two facilitators (to organise an interactive workshop) or minimum two performers (for small-scale artistic performances).
Call for activities @the EYE Village
The number of people you can bring to the activity will depend on the size of your activity and how many people you need to implement your activity. The maximum team that an applicant will be able to send is composed of 15 people. -
The calls will close on Monday 28 October 2024 at 23:59 CET. No applications will be accepted after this date. After the closing of the calls, we will assess the eligibility of the applications and make a selection. Applicants will be informed of the selection by the end of November 2024.
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We will organise at least one information session where we will present the EYE2025 concept, details of the calls procedures and answer questions regarding the application process.
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Attending EYE2025 is always free. Once accredited, you can participate in the other activities on the EYE programme.
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Call for activities inside the Parliament
Please contact: eye@ep.europa.euCall for activities @the EYE Village
Please contact: eyevillage@youthforum.org
QUESTIONS REGARDING THE CALL FOR ACTIVITIES INSIDE THE PARLIAMENT
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No, you do not need to be part of a registered entity. You can also apply as e.g. a school class or with a group of friends as long as you fulfil our eligibility criteria and are motivated to organise an engaging activity for EYE2025.
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No, you are eligible for the call if the participants are residents in the European Union, a candidate country or the UK and fulfil all other eligibility criteria.
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Yes, this is possible!
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Your activity will have to be held in English, French or German. Please note that EYE2025 cannot facilitate interpretation.
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The selected proposals will receive a financial contribution from the European Parliament averaging at EUR 450. As the calculation of the contribution is dependent on your place of residence, we cannot provide you with a final sum at this stage. Please note: If you have your residence within a 50km radius of the European Parliament premises in Strasbourg you will not qualify for funding, but can still propose an activity. Each person in your group will receive the amount as a lump sum to partly cover travel, accommodation (both of which you need to book yourselves), and subsistence expenses.
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Yes. If you are selected through the Call for activities inside the Parliament, we can offer you a financial contribution to cover some of your travel, accommodation and subsistence expenses. As any additional costs will have to be funded from your own resources, we do not require a budget sheet for this call.
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Yes, involvement of an MEP is considered a bonus, but is not mandatory (not applicable for small-scale artistic performances).
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We look for:
• Originality of your proposal and its relevance to the EYE;
• Interactivity and possibilities for the active participation of the audience (we are more flexible on this for the small-scale artistic performances)
• Previous experience in the organisation of youth activities (or performances) will be considered a plus;
• Involvement of a Member of European Parliament (MEP) will be considered a plus (not applicable for small-scale artistic performances).
• Originality of ideas to promote and communicate EYE2025 during and after the event.
SPECIFIC QUESTIONS REGARDING THE CALL FOR ACTIVITIES @THE EYE VILLAGE
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As mentioned in the Call for Activities, the EYE Village will be divided into three neighbourhoods: ENGAGE, EMPOWER, CONNECT. You can apply to host different activities in different parts of the EYE Village by picking the corresponding neighbourhoods in the Session Outline template (one per activity) and Google Form. The European Youth Forum may adjust the location of activities to better fit the overall concept developed together with the European Parliament.
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Each activity offered at the EYE Village will be aimed at a variety of young people. This does not mean that you cannot focus on a specific group of people as long as your activity appeals to a wide range of nationalities and is inclusive to those with fewer opportunities.
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At the EYE Village, activities with and without decision-makers will be included in the programme. This means that the absence of decision-makers will not affect the evaluation of your activity, but will be taken into account to ensure a balanced offer of activities.
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Activities can take place in English, French or German. However, please submit your session outlines in English only.
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You will receive a lump sum depending on the size of your activity/ies. The lump sum covers accommodation, travel and subsistence costs for the team organising the activity in the EYE Village in Strasbourg. You will also need to budget for two representatives to come to Strasbourg one day before the event to attend a preparation team meeting. In general, it is up to you to decide how to divide the lump sum between travel, accommodation, etc. and how you want to organise your activity.
This also means that you will not need to justify trainer and facilitator costs to us but will be free to decide by yourself whether you want to allocate part of the lump sum for towards this.
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No, you do not need to send us any tickets or invoices, as you will be responsible for your own budget management and accounting of the lump sum. Please note that we will ask for proof that you used the most sustainable travel options. This means that we expect you to use the train/bus for distances below 500km and avoid the use of cars as much as possible.
Please be aware that you may need to keep proof of all expenses for your organisation’s auditing purposes.
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Yes, each activity organiser will need to submit a mid-term report and a final report. If selected to organise an activity, the European Youth Forum will provide guidelines on how to do the reporting.